Privacy Notice

Nederlands - Espanol - Slovenščina

Purpose of the Privacy Notice

This privacy notice explains how the WeCount project collects, manages and uses your personal data before, during and after your participation . ‘Personal data’ means any information relating to an identified or identifiable natural person (the data subject). An ‘identifiable natural person’ is one who can be identified, directly or indirectly, including by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

This privacy notice adheres to the General Data Protection Regulation (GDPR) principle of transparency. This means it gives information about:

  • How and why your data will be used for the research;
  • What your rights are under GDPR; and
  • How to contact the WeCount project in relation to questions, concerns or exercising your rights regarding the use of your personal data.

This Privacy Notice should be read in conjunction with the Participant Information Sheet and Consent Form for your city provided to you before you agree to take part in the research.

Why are we processing your personal data?

The WeCount project team is undertaking this research under its public function to provide benefit for society. As a data controller we are committed to protecting the privacy and security of your personal data in accordance with the (EU) 2016/679 the General Data Protection Regulation (GDPR and any other legislation directly relating to privacy laws that apply in your country (together “the Data Protection Legislation”).

How do we use your personal data?

We use your personal data for research with appropriate safeguards in place on the lawful bases of fulfilling tasks in the public interest, and for archiving purposes in the public interest, for scientific or historical research purposes. We will always tell you about the information we wish to collect from you and how we will use it.

We will not use your personal data for automated decision making about you or for profiling purposes.

What data do we collect?

The specific categories of personal data processed are described in the Participant Information Sheet provided to you with this Privacy Notice, such as your location, gender, age, ethnicity, and socioeconomic status.

Who do we share your data with?

We will only share your personal data in accordance with the attached Participant Information Sheet and your Consent. Your personal data will be stored locally within your city. Grouped anonymised data will be shared with project partners from Belgium, Ireland, Slovenia, Spain, and the UK.

How do we keep your data secure?

We take a robust approach to protecting your information with secure electronic and physical storage areas for research data with controlled access.

Alongside these technical measures there are comprehensive and effective policies and processes in place to ensure that users and administrators of information are aware of their obligations and responsibilities for the data they have access to. By default, people are only granted access to the information they require to perform their duties.

How long do we keep your data for?

Your personal data will only be retained for as long as is necessary to fulfil the cited purpose of the research. Specific details are provided in the attached Participant Information Sheet. Data that falls outside the scope of data protection legislation as it contains no identifying or identifiable information may be stored in WeCount’s research data archive or another carefully selected appropriate data archive.

Your Rights and how to exercise them

Under the Data Protection legislation you have the following qualified rights:

  1. The right to access your personal data held by or on behalf of the WeCount project;
  2. The right to rectification if the information is inaccurate or incomplete;
  3. The right to restrict processing and/or erasure of your personal data;
  4. The right to data portability;
  5. The right to object to processing;
  6. The right to object to automated decision making and profiling;
  7. The right to complain to our data protection officer (DPO).

Please note, however, that some of these rights do not apply when the data is being used for research purposes if appropriate safeguards have been put in place.

We will always respond to concerns or queries you may have. If you wish to exercise your rights or have any other general data protection queries, please contact WeCount data protection officer.